Your information, handled with care.
This policy explains how Shiloh Massage & Aesthetic Clinic processes personal information when you contact Reception, use our website or My Shiloh, or make and manage an appointment.
Effective date: 2 November 2026
Information we process
We may process your name, cellphone number, messages, appointment details, service choices, communication preferences, and information you choose to provide about your appointment needs. We also keep limited technical and security records needed to operate and protect Shiloh.
Why we use it
We use personal information to answer enquiries, identify and assist clients, arrange and manage appointments, send relevant service messages, maintain accurate business records, protect our services, and meet legal obligations. We use it only for a lawful, relevant purpose.
Service providers
Shiloh uses trusted providers where needed to deliver its services, including Meta and WhatsApp for messaging, Render for application and database hosting, OpenAI for assisted responses in My Shiloh, payment providers for secure payments, and Google for optional business profile services. Shiloh Calendar manages appointments within our platform. Links to Google Maps open Google’s website, governed by its Terms of Service and Privacy Policy. These providers process limited information for the service they supply and may process it outside South Africa under their applicable safeguards.
Retention and security
We keep personal information only for as long as it is reasonably needed for business operations, security, legal obligations, and legitimate record keeping. Shiloh applies access controls, secure connections, protected credentials, and data-minimisation measures. No internet service can promise absolute security, but we work to prevent unauthorised access, loss, misuse, or disclosure.
Your choices and rights
You may ask us to explain the information we hold about you, correct inaccurate information, or consider a deletion, restriction, or objection request where the law allows. You may also withdraw optional communication preferences. Some appointment or transaction records may need to be retained for lawful reasons.
Contact Shiloh
For a privacy question or request, contact Shiloh through our official WhatsApp conversation or visit us at 37 Jacobs Street, Heidelberg, Gauteng. We may need to verify your identity before acting on a request.
Updates
We may update this policy when our services or legal duties change. The current version and effective date will remain available on this page.